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Saturday, October 07, 2006

Post #1-ILA 2006: Creating Searchable Databases

This past Thursday, I attended the ILA, Illinois Library Association Conference, at Navy Pier. As part of the programming at the conference there was open attendance to each of the talks that were being given all week. One of the talks I attended was titled, “The Programmer’s Paper Chase: Build a Searchable Database Using MS Word, MS Outlook and Internet Explorer.” The presenter, Marci K. Buerger of Mount Prospect Public Library gave step-by-step basic information using PowerPoint on how to file program information by creating searchable databases using existing software such as MS Word, MS Outlook, and Internet Explorer (IE).

Using MS Outlook, Buerger explained that contact information will be easier to keep because you may keep unlimited files on contacts and you may also conduct searches in Outlook and other slightly different versions such as MS Outlook Web Access. Using MS Word, you can copy and paste files to cut back on paper used as well as search for documents using the search function under the start tab on a PC. On the IE aspect of the presentation, she gives some tips on saving or bookmarking web pages using the favorite’s option. She goes through the step-by-step process of explaining what the favorites feature is, how to find it and how to use it. She also gives tips on how to name web folders. Buerger said that you must be consistent in building your database by using the same names for folders in IE, MS Outlook and MS Word. She emphasized the use of terms that are searchable not only for yourself, but for your co-workers as well.

Buerger suggested a good resource for those who aren’t as meticulous as this method of organization she presents would have you be. She explained in detail what Google Desktop is and how it can be used for document retrieval. It is free, downloadable software that allows users to conduct a document search on your own personal files saved onto your email, computer files, web history, and online chats.

3 Comments:

  • At 9:57 AM, Blogger Michael Stephens said…

    Fascinating post! I'm glad you went to ILA... does this method with Outlook, etc seem too involved or do you think it would be easy after practice?

    Please label this post as #1 for grading. :-)

     
  • At 8:17 PM, Blogger Kim said…

    Wow. I am so envious of organized people. I wonder if there will be a growing demand for professional PC organizers like there are home organizers?

     
  • At 10:47 PM, Blogger Lindsay said…

    I have been using this method of organizing files with Microsoft Outlook for a couple weeks now to see if it would be a useful tool and, in fact,it does gets better. There are still many things about the program I'm sure I haven't discovered yet, but its especially useful if you can't access the internet all the time. I think that its a valuable method that I will continue to use in the future.

     

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